PM Articles > Executive View > Beyond the Limits of Endurance: Lessons for Being Great Managers!

Beyond the Limits of Endurance: Lessons for Being Great Managers!

by Cinda Voegtli

The last 12 months have been formative for my life and my career. First I found myself unexpectedly challenged to the limits of my endurance, in terms of emotions, time demands, patience, and work-life balance. Then I willingly, consciously challenged myself to the limits of my physical endurance. I learned a great deal from both situations, with implications for how we do our best, greatest work as managers and continue to improve what our best really is. In this article, I focus on the latter situation -- and I'll frame my great work-related learning as a question for all of us:

Why do we just sort of do our jobs each day -- deal with what hits our desk, go from one meeting to the next -- and expect to be truly great managers?

The real pros out there know that the highest levels of performance require ongoing learning that includes active practice and feedback. I love the can-do spirit of Nike's Just Do It! slogan. But let's face it -- the athletes making the big bucks don't "just do it." Elite athletes are elite precisely because they do way more than just show up, play, and hope for the best. They watch film, do drills, get one-on-one coaching, play practice games, strength train, and stretch. They learn, they do, they strengthen, they adjust, they watch, they practice, they adjust, they perform, they analyze, they go back and drill and practice some more. They invest serious time in preparation for the big moments of performance. They get coaching even during the performances themselves.

This point has come home to me recently, and not just because I watched way too much football this season. I have personally been training, for the first time in my life, for an endurance sport event -- a cross-country ski marathon. I have gone from near coach-potato status four months ago to skiing 25 km in single digit temperatures. How? Certainly not by just showing up and trying to make it through on raw, existing ability. And not even by taking a class (a great idea, but nowhere near enough) and then putzing around on my own, hoping to improve enough to survive the marathon.

Instead, I hiked or skied an increasing number of miles every weekend with a group. We had coaches who drilled us on everything from stride technique to four different ways to get up hills. They showed us how to stretch, warm up, and eat right for endurance skiing. They skied beside us and gave us in-the-moment adjustments to our pole use, gliding, and body angle. They waited at the top of icy hills and coached us out of splayed-out falls and on up the hill, because they could see that our edge angles were not right and they could help us correct it right there. Four months in, I was strong and truly competent. And I was confident. (Willingly tackling hard things over and over again is made so much easier by a growing feeling of confidence! I got so much positive feedback on so many things, encouragement at every step of progress, that I could go tackle the next area of uncertainty or outright fear, get even better, and truly enjoy myself despite the challenges.)

You may be thinking that all this doesn't apply to us as PMs. "All well and good for athletes. They only really perform at certain times of the week. We don't perform in a periods of a few hours here and there; we do important work all day long."

I take issue with that. I think we actually do have our own specific times of most important "management performance": Executive interactions that will get us critical approvals (or not). Team decision-making sessions that will determine the direction of the project. Interactions with stakeholders that will determine our influence and their support (or lack thereof). Handling of collaborative cross-functional planning sessions that will produce a meaningful, committed schedule (or not.) It's applicable to almost any line of work. One veteran surgeon who felt his skills had hit a plateau took on a coach. His skills started growing again, and his complication rate dropped.

What if we thought like elite athletes and teams? What if we identified the highest-leverage activities we do as PMs and spend time practicing and systematically preparing for the best possible personal performance and results. Instead of treating every task as equal in importance and "just doing it," what if we identified the places where drills and practice and coaching could actually yield leaps in effectiveness and results?

If we had the mindset of elite athletes, we'd schedule time for multiple learning modes to make sure we were at peak readiness for every important, high-leverage project "performance."

  • What if I handed off meeting minutes or action items to someone else and spent more time getting ready to lead a stunningly effective high-stakes project team meeting?
  • Wouldn't it be great to show a new PM a video of a successful phase transition review (our version of watching game film!) so they could see how an experienced PM handled tough questions with insight and impact, got a commitment for additional resources, and impressed the executives?
  • What if I could role play an interaction with a demanding stakeholder, and adjust and refine my approach before I got that precious 15 minutes of their time?
  • What if a new PM got to help co-facilitate a project kickoff meeting with an experienced PM before having to handle their own -- or had an experienced PM as a coach during their kickoff meeting, without anyone thinking that made the new PM seem weak?
  • What if I could have my own coach, whose job it was to help me become an awesome elite manager by continued refinement of multiple aspects of my performance?
  • What if it was normal and valued for all project managers to meet weekly and discuss up-to-the-minute intelligence on other "players on the field" in the coming week?

Some of these approaches do get used by forward-thinking companies. Others are perhaps more fanciful (company-specific game film!) but not impossible. I just think the mindset is important and worth some thought.

What are your highest leverage activities as a manager? Where could you make true leaps in capability, confidence, and enjoyment of your challenging job if you could take an approach that embraced ongoing learning, doing, adjusting, and growing? I for one am making my lists! If I can go from zero to 25 km on the physical performance and endurance scale in four months, I sure ought to be able to achieve similar elite improvements as a manager on the job!

Related Links
Set up a coaching agreement using our Coaching Guidelines to outline boundaries and expectations. If you're coaching multiple project managers or team leads, this Coaching Check-in Calendar and Worksheet can help you stay on top of everything.

Not all comments are posted. Posted comments are subject to editing for clarity and length.

Great article. I am new to the PM profession and fortunately/unfortunately I work from home. This is great for convenience etc; but it is horrible for professional development. Since I don't work in an office environment I can't see what my peers do and how they do it. As equally important, I don't have a manager that watches what I do and how I do it. I am left to my own resources to become better and that is like, 'putzing around on my own'. And to quote you again, I am 'hoping to improve enough to survive the marathon'. My marathon is my career and just surviving is the pits. It gives me a feeling of a dark cloud overhead and frantically trying to tread water in increasing waves. I'd much rather have hope and happiness and a feeling of confidence that would come with being coached and the successes that would follow.
Thank you for your article because now I am committed to finding the top performers out of my peers and discussing their willingness to give me a little coaching. Hopefully they will be agreeable.

Travis, thanks so much for posting. I'm glad this struck a chord with you. I do think it's awful that so many of our jobs can feel like surviving a marathon. All too common with layoffs, doubled work for those not laid off, crazy deadlines etc. With the ski training, I realized one day that I had suddenly become truly STRONG and really confident, and it changed everything about my attitude toward the next inevitable challenge.

Years and years into a management career, there's always stuff to learn. It might as well be a more positive experience! Life is too short to do everything the hard way. I all too often get too busy to seek out help or advice or someone to just watch! And I am determined to break that bad habit and make my life easier.

Good luck! I 'll bet you find some willing coaches. I think people generally love the opportunity to save others time and pain and will be happy to help.

@Travis - I also work from home and my entire team is remote (global). But don't let that be a hindrance, you can learn many great things from "outside" too, in addition to what you are doing regarding asking for coaching. I am constantly looking for new ways to do things from books, courses, and this site for example. Check out Techrepublic, if your company subscribes to Skillport that is also a great asset. There is a lot of stuff out there that can help to be a daily "boost" for those of us not in a traditional office.

This article enlighten me to think about my PMP game plan. Having a clear mind set, strategy, and most of all know my opponent's position, will help me execute the highest-leverage activities and score point with my client (who in turn tells his/her friends=$$$$).MVP of PMP, sounds like a good addition to the end of my name :).... Thanks Coach Voegtli!

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